What is Trello? A guide to Atlassians collaboration and work management tool

The timeline view lets project managers plan projects, oversee every sprint and see how all the moving parts fit together. Smartsheet is a leading work execution platform that has real-time work management features, collaboration and automation tools. Users are presented with a familiar and easy-to-use spreadsheet-like interface. However, it has enterprise-grade capabilities that even Fortune 500 companies like Cisco, Bayer, HP, and PayPal are confident to adopt in their business.

what is trello

Instead, to remove a card, a list, or a board, you “archive” it. It will then disappear, but it can be easily brought back if you need it again later. This is the same as theMove option, except the card will not be completely moved. I always use this for copying my groovyPost assignments to my own private work board. In the top-right-hand corner of the screen , press the + button.

You can create custom fields with Trello’s Standard tier, which is great for businesses that have some specific needs. Customers can store as many files as they want with their accounts, although you have a file size limit of 250 MB per file. Compared to alternatives on the market, Trello’s free plan is arguably the best one. For business use and teams larger than just a few people, you’ll definitely want to upgrade to a paid package. With this feature, you’ll never have to search through unorganized computer docs or random OneDrive folders to find the materials you need to complete your tasks. It was designed for anyone to use, not just project managers – making it accessible for small teams of 3-10 to SMB’s with 250+ employees.

Project Management Alternatives To Trello

You also have access to unlimited Power-Ups and the opportunity to add clients if they want to be involved in how their items are progressing. Trello Business Class costs $12.50 per team member when you choose to bill monthly, or $120 billed annually. Those looking for a visually intuitive layout love Trello’s simplistic approach.

Trello, Asana and monday.com all have a lot of capabilities for tracking multi-faceted projects. Trello and Asana are popular with teams who have never used project management software before https://globalcloudteam.com/ because the Kanban-style cards are accessible to less experienced users. Although monday.com is more complicated, it has effective tools like budget management and date tracking.

Trello Premium

The planning phase comprises research, establishing goals, and mapping out the strategies for the entire project. It involves identifying the scope of the project and establishing goals with stakeholders to put together a budget. Trello has long held a significant market share due to its ease of use, flexibility, and powerful capabilities. It currently stands out against similar tools but is facing growing competition. The ‘Home’ option on the dashboard shows every activity that has occurred on your boards. Now, let’s assume that the team is working on a project to deliver software to a particular client.

  • They can also attach files, share sheets, get notified, view the activity log, export, email, and print.
  • Initial integrations included Zendesk, SurveyMonkey and Giphy.
  • Once I finish creating a Trello account, I can then move this card to the “Done” list.
  • Trello is one of the most popular project management tools, and we’re huge fans of it at Cloudwards.
  • Create rules for automatically responding to actions (like a card’s due date, or automatically adding checklists to newly created cards).

The Trello platform uses the Kanban board that helps to create the cards and board and can place on the dashboard very easily. The user can track the project progress and monitor other project activities using the Kanban board. The software starts at $17.50 per user per month, but Trello offers volume discounts for larger teams with more than 250 users. For example, the per-user rate drops to $16.25 per month at 500 users and goes all the way down to $7.38 for 5,000 users. Trello Standard is the platform’s entry-level paid pricing tier. It’s the most popular product offering from this provider.

Take a page out of these pre-built Trello playbooks designed for all teams

You can also upload files to 10MB, and include links to assets on each card. Invite multiple team members to your boards and give them varying levels of editing control. One of the reasons why Trello is so popular among businesses of all sizes is because it’s so simple to collaborate on projects. To do so, you first need to assign a leader to a board or task where they can provide more information about what needs to be done.

what is trello

Nathan Sichilongo described Trello as an easy-to-use to-do list and project management software. The cards and lists allow him to go in-depth with project planning, and the features enable him to manage multiple projects in different ways. Trello cards represent work or tasks within the tool that users can sort, label, and move across different project management stages. Each card can be clicked on to display task descriptions, comments, and an activity feed.

Trello is a cloud-based visual collaboration solution that can be used by organizations of any size to plan tasks and projects. It helps users define projects, requirements and workflows to ensure they are completed in a planned and sequential manner. It organizes projects into boards and provides a peek into ongoing projects and tasks. The free plan is Trello’s most popular offering, with millions of users worldwide. Until recently, all you got was the kanban board and a single power-up, which wasn’t too great, but enough to land Trello on the list of the best free project management software. This was mainly because of the kanban board being so good.


You can plan and execute a new product just as easily as a family vacation. Another reason for Trello’s popularity is the fact you can integrate it with a wide variety of useful applications such as Google Drive, Salesforce, and Slack. These integrations are called “Power-Ups” within Trello, and the free and paid versions allow for different usage options. However, Monday.com is much more expensive than Trello at $39.99 a month.

what is trello

A pop-up will fill your screen with all kinds of options. You can also assign tasks to team members, so both you and they can keep track of what they’re doing. With monday.com’s pricing, $10 gets you a lot more than that same $10 at Trello. As much as we like Trello’s kanban board and calendar, monday.com gets you that and a few more features and views, as well. Much the same goes for Asana or Wrike, both of which offer a solid package for comparable prices, and are listed among the best Trello alternatives. Premium removes the cap on automations and adds a lot of small but interesting doodads, like advanced templates and allowing observers.


We do not offer financial advice, advisory or brokerage services, nor do we recommend or advise individuals or to buy or sell particular stocks or securities. Performance information may have changed since the time of publication. Trello is used by thousands of companies and millions of users around the globe.

Here is a step-by-step guide on using Trello for project management.

Boards are also where you invite your team to collaborate on your project. All packages come with the ability to create at least ten boards, use of unlimited cards, both iOS and Android apps, the desktop app, and the integration of Trello into other apps. Trello allows access for multiple people at once to each board, so you can work with your team and keep everything organized. Even developers of some games like Roblox have public Trello boards to keep players in the loop with new updates.

There are basic task-management options built in, like a place to attach files and add a checklist, which will come in handy when dealing with larger projects. On the whole, though, we recommend dealing with subtasks by making separate lists and cards because Trello won’t let you easily track what’s on the back of cards. Other than the board, Trello’s free plan offers integrations with other apps, workflow automation and unlimited file storage. However, it’s unlimited with an asterisk as file size is capped at 10MB.

Boards can be shared by an unlimited number of team members or collaborators. Trello is a popular project management and team collaboration tool. Teams can accomplish tasks faster and more efficiently, trello software development and collaboration can also fuel innovation and foster creativity. Collaboration tools, by default, enable a group of two or more people to collaborate and move towards a common goal or objective.

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The list contains a group of cards containing the to-do task and helps plan the project activities. The to-do item’s status can change from in progress to completed when the user finishes the task. If you have 10, 20, or 30+ team members, you’ll definitely want to upgrade to this package. It’s also a great option for organizations with several departments that need to manage multiple projects simultaneously. While the free package only supports up to ten boards per team, Trello Business Class offers unlimited boards.

Though it offers paid services, the basic plan is free. Free accounts have a lot to offer, so many teams will never need to upgrade. Also, Trello runs in any web browser and offers both an iOS and an Android app. All of these factors culminate to ensure that anybody who can connect to the internet can make use of Trello’s features.

Reviews of the Best Project Management Software

Work from anywhere with 100% access to your files via our mobile and desktop apps. Trello is ideal for individuals, teams, and businesses of all sizes looking for a highly visual and intuitive task management and project management solution. Clients include Adobe, Kickstarter, National Geographic, Google, and Fender. The first step is to create a board and put the projects you need to get done in different lists. For example, if I’m working on a website, I can create a list for “planning”, “designing” and “developing”.